Legal

Acceptable Use & Confidentiality

Effective date: July 16, 2026 · Last updated: July 16, 2026

This Acknowledgment sets the rules every recruiter-app user accepts before working in AIHire365. It supplements — and for invited users, operates under — your organization's Master Services Agreement (D2) and Data Processing Agreement (D3). You accept it for yourself as an individual user.

1. Who this binds

This Acknowledgment binds every Authorized User of the recruiter application, including the organization's signer and every invited recruiter, hiring manager, or collaborator.

2. Acceptable use

You agree that you will not, and will not permit anyone else to:

  • 2.1 use the Platform for any unlawful, fraudulent, discriminatory, harassing, or harmful purpose;
  • 2.2 access, store, or process candidate or platform data except as needed for legitimate hiring activity authorized by your organization;
  • 2.3 scrape, harvest, or systematically extract data, or use bots or automated means except through supported APIs;
  • 2.4 reverse-engineer, decompile, or attempt to derive source code or underlying models, except to the extent this restriction is prohibited by law;
  • 2.5 probe, scan, or test the vulnerability of the Platform, or breach or circumvent any security or authentication measure;
  • 2.6 share login credentials, allow others to use your account, or maintain more than one account without authorization;
  • 2.7 upload malware or interfere with the integrity or performance of the Platform; or
  • 2.8 misrepresent your identity or your authority to act for your organization.

3. Confidentiality and candidate data

  • 3.1 Candidate personal data, interview content, scores, and non-public platform information are confidential. You will access and use them only as necessary for legitimate hiring purposes and only to the extent your role requires.
  • 3.2 You will not export, copy, transmit, or retain candidate data outside the Platform except through supported features and in line with your organization's policies and applicable law.
  • 3.3 You will not contact candidates outside the legitimate hiring process or use their data for any unrelated purpose.
  • 3.4 You understand that AI-assisted scores are decision-support and must be combined with human judgment (see D4).

4. Operating under the organization's agreement

If you are an invited user, your access is governed by your organization's Master Services Agreement (D2) and Data Processing Agreement (D3). You are not separately signing those commercial terms; your organization remains responsible for them. The Privacy Policy (D1) governs how we handle your own account data.

5. Monitoring and consequences

  • 5.1 We may log access and actions for security and audit purposes (see D1).
  • 5.2 Violation of this Acknowledgment may result in suspension or termination of your access and, where appropriate, notice to your organization. Serious violations may be reported to authorities where required by law.

6. Changes

We may update this Acknowledgment with notice; material changes are re-accepted through the in-app re-consent gate.